Interview With Myhrtoolkit’s Operations Director Bob Teasdale
Bob Teasdale is the Operations Director over at myhrtookit, an online HR software provider which has been working with SMEs across the country for nearly a decade to make HR processes easier through the use of modern software.
Who better to chat to, therefore, about how HR managers can use software to work efficiently and best engage their employees than Bob himself? So that’s exactly what we did!
How is HR software different now compared to a couple of years ago?
Bob Teasdale: A few years ago there were not many options available to customers. Now the market for HR software is a lot more competitive, which is a good thing, with many HR systems appearing in the last couple of years (myhrtoolkit celebrates its 10th birthday this month). There are now many more options available to customers, with each software offering a slightly different focus. This means that every company can now afford hr software no matter what specification, as opposed to spending a great amount of money on a bespoke system, or using a system that is not a great fit for the organisation.
What do HR managers like most about HR software such as myhrtoolkit?
Bob Teasdale: HR software makes the lives of HR managers easier. A typical customer of myhrtoolkit before using our system is managing annual leave on slips of paper and spreadsheets. Similarly, absence, if tracked at all, is managed on various spreadsheets. There are many filing cabinets filled with employee documents, contracts, and policies, most of which are out of date and not very easy to find. HR software makes management of all this very simple, it is HR paradise.
No more having to work out the correct holiday accrual rate of variable hours staff. No more losing track of appraisals, training and other documents.
Many tasks can be automated, with tracking, reminders and a full audit trail. Most HR software, like myhrtoolkit, has self-service tools for employees to book holiday, complete online back to work, and managers can see what policies & documents have been read and understood by employees. Simply put it reduces the workload on HR managers, provides a great amount of data to help organisations make decisions and also helps organisations connect with their employees easily.
What kind of companies benefit most from HR software?
Bob Teasdale: All businesses gain benefits from using HR software. Some to a greater degree than others. If your workforce has access to PC’s you would gain self-service benefits as employees have access to the system, but HR systems can be run without employee access.
It also doesn’t matter if your company is small or large, myhrtoolkit’s smallest customer is a BBQ rib shack that has just three employees with the largest customer being a private hospital with over a thousand employees.
Most HR systems can work in almost in any business environment. Some systems are more complex than others and sometimes require some process reconfiguration.
What looks set to change with HR software in 2015?
Bob Teasdale: HR software is constantly evolving and improving, not only because of customer demands but also because of legislative changes. Changes such as shared parental leave need to be on the radar of the HR system providers as these changes in the law may make their systems obsolete quite quickly. We are lucky at myhrtoolkit as we are a spin off from an employment law firm, so not only are we completely up to date but our history is embedded with HR compliance.
The most innovate HR systems will aim to allow organisations to communicate with their employees in a way the employees want and expect.
How can HR persuade managers and staff that HR software is worth the investment?
Bob Teasdale: Sometimes convincing your superiors that HR software is needed can be a difficult task. Often HR professionals are worked to breaking point, managing various spreadsheets and paper systems. It is only when they can no longer cope that HR software implementation becomes an option.
What needs to be explained to management is that HR software will provide multiple benefits across the entire organisation. From business development right down to staff efficiency. Staff can be empowered to handle their own information, which will free up time for management. Managers will benefit from automation such as tracking of various activities of the employees they manage such as holiday, absence, appraisals and training. Looking at the top-level directors and senior managers will gain greater insight into the organisation through various HR reports. Reporting will help plan for future business development and pin point any areas of weakness that could be improved.
And if necessary, myhrtoolkit can help HR professionals who need help convincing their managers that it is a worthwhile investment. Give us a call or drop us an email.